The November board meeting for AYSO Region 337 was called to order at 7:15 p.m., November 9, 2004 at Faith United Methodist Church by George Burgess, Regional Commissioner.
Board members present were Pat Burgess, Steve Gray, Theresa Gray, Amy Waller, Lynn Waller, Terry Wilshire, Mandy Wilshire, Eric Jones, Bryon Easterday, Sharon Wise, Jeff Wolfenbarger, Rich Guy, John Harbison, Vernon Corum, Laura Walters, Steve Drummer, April Parker, Rick Parker, Liesl Harrison, Jim Favaro, Tyina Barnes, Mindy Myers and George Burgess.
It was brought to the boards attention that the former Treasurer still has some of the Treasurers records (including unpaid bills, checks and check ledgers, laptop computer, cash boxes, etc.). The region has made repeated attempts to contact the former Treasurer to get the items that belong to the region. The board is aware that she has recently moved and that is hold up as reported by Mindy Myers. Terry Wilshire made a motion that we request all items be returned to the region by November 18, one week from this meeting. The motion was seconded and the board voted unanimously to approve the motion. Mindy Myers will convey the message.
Amy Waller reported on the VIP program. Flyers will go out to all the special education classes in Knox County schools, to let them know about our VIP program. Crystal Jones older kids will be playing in the spring.
Mandy Wilshire reported on registration for indoor soccer. She will be adding the names in eAYSO as the registrations come in.
Vernon Corum reported on the indoor program, so far we have about 13 teams. There will be a coaches meeting Nov. 16th. We will need to buy some indoor balls from the YMCA. We will get 5 size 4 balls, and 5 size five balls. Some players will need to buy jerseys.
It was brought to the board attention that we need to be thinking ahead for Spring registration. We need to order registration and volunteer forms. Spring registration will be held at Central High School on January 29th 2005, from 10 am till 2 p.m. Also to help out Abram McMahan, Medic will hold a blood drive during registration.
Theresa Gray (acting Treasurer) gave a regional financial report. She can not do much without all the records. But we have $16,168.30 on the checking account, and $6,600 in the savings account. National has been paid for the Fall registrations ($11,197.75). Theresa has been calling all the folks we do business with and changing our billing address to the Region P.O. Box. Everyone one needs to start working on a budget for the 2005 Fall/Spring season. We have to submit it to National by June 1, 2005.
Eric Jones reported we need to order some XL youth jerseys for the Spring season.
Division Commissioners Reports:
Bryon Easterday reported the Under 6 division had a great fall season.
Sharon Wise reported that the Under 8 had a good year except for one problem with a coach.
Jeff Wolfenbarger reported that the Under 10 also had a good season.
Rich Guy reported that the Under 12 that 12 teams this season, but there were several issues including a shortage of referees.
George Burgess reported the Under 14 and Under 19 divisions did real well this season. The U19 team went undefeated. Our U14 division had 4 U14 boys teams and 2 Under 14 girls teams. Two of the teams, Greg Giles/Bill Mize U14 girls (Lady Strikers) and George Burgess, Jeannie Clifton, Keith Barnes U14 boys (No Parking) had undefeated season and both teams won the U14 teams finished as Champions in the 2004 Tennessee Valley Fall Soccer Classic held by Region 275. Teams from all divisions went to tournaments at Ball Camp and Morristown. Dan Hawkins U12 boys team finish as a Finalist in Region 275.
John Harbison reported the fields are in good shape. John is going to get an aerator (plug type) for next weekend. Him and Steve Gray could use some help closing the fields for the winter. Steve is going to keep marking the corners and other points on the fields during the winter. This will make it easier to open the fields in the spring. John said some of the U6 goals need to be replaced. John will decide which ones. Clinch Powell Construction has donated 100 tons of crusher run gravel, for the overflow parking area. Lynn and Amy Waller know someone who can haul the rock. Lynn has a wrecker lined up to move the metal building as soon as weather permits.
Terry Wilshire reported that all the coaches are trained and have Safe Haven course. He will be sending a letter of appreciation to the coaches. Thanking them for donating their time. Bryon Easterday will be teaching a U6 coaches course before the Spring season. Terry will be doing a U8 and U10 course. Victor Gosnell will be getting his Instructors training at the Section meeting in February. The board had a discussion on the problem with the U8 coach. The board decided not to accept his volunteer form for the spring. Terry has talked with the Area Coach Administrator, and the Area will stand behind us on any decision we make.
Safety Director Rick Parker reported that we had 3 reportable accidents. All have been reported to National. Overall we had a good season safety wise.
The election of executive officers was held for the positions of Regional Commissioner, Treasurer and Safety Director. All have completed their 3 year terms and can be reelected or replaced. The results of the election by the board of directors present are: George Burgess is re-appointed as Regional Commissioner, Theresa Gray was elected as Treasurer, Eric Jones was elected as Safety Director. The positions become effective on June 1, 2005.
Tyina Barnes reported that we have 173 registered volunteers. This was a good first year in getting all the volunteer forms checked and sent to National. The board voted to accept Mary Davis as the Asst. CVPA, pending her completing the CVPA course before the Spring season.
George reported we that the Region made $1000 on picture sales. The board will approve any new board members before someone is given a position on the board. There was some bad publicity in the Halls Shopper about AYSO having exclusive use of the Sterchi Soccer Complex. We have offered to let soccer teams play games on the fields but not practice. AYSO teams do not practice on the fields, nor should anyone else. We need everyone to RSVP about the appreciation dinner to be held on December 12 at Great American Steak and Buffet. George also needs a count on who is planning to attend the section meeting. Everyone is reminded that this is not a vacation, but a training session. You must attend the training sessions. We also need to register early to get the discount.
The November board meeting was adjourned at 8:30 p.m.